9 Essential Steps to Plan the Ultimate Out-of-State Bachelor Party

Does your bachelor party got you stressed?



and relax…

Yes, your groomsmen may be anxious to throw you an epic bachelor party that resembles the movie, ‘The Hangover’. Sometimes this tradition is skipped. However, planning a bachelor party creates an amazing opportunity to spend time with those you know & love.

nowadays, a bachelor party is no longer just a night out but a whole weekend-long trip

Your wedding is one of the most important moments of your life. So why not kick off the celebration with inside jokes in a spontaneous atmosphere that is planned by those you know best? If you are planning a bachelor party out of state then there will be even more moving parts.

  • finding a destination

  • thinking about activities

  • deciding on a bachelor party vibe

Planning a bachelor party in another state is an overwhelming task. If you want to throw a small party in a venue, you should check out the DIY services we offer like wedding drapes & uplight rentals. Set on going out of town, then continue reading to make it epic!

Average Read Time: 4 minutes 40 seconds

When to Start Planning a Bachelor Party

Typically bachelor parties are planned (4) months before your wedding reception. However, the planning should begin at least 2-4 months before that.

you need enough time to secure flights, hotels & travel arrangements

The timing for planning a bachelor party can vary depending on the preferences of the groom and the availability of the participants. Here are a few things to consider when determining when to start planning a bachelor party:

  1. Wedding date: The bachelor party should be held close to the wedding date but not on the same day or the day before the wedding. It’s ideal to have the party at least a week or two before the wedding to avoid any potential issues from the party affecting the wedding.
  2. Availability of participants: The groom and the other participants in the bachelor party should have a schedule that works for everyone. It’s best to plan the party when everyone is available to attend.
  3. Destination: If the bachelor party is planned as a weekend getaway or a trip to another location, it’s important to book accommodations and travel arrangements well in advance to ensure availability and get the best deals.
  4. Budget: The cost of the bachelor party should be considered when planning, and it’s best to start planning early to give participants time to save up and budget accordingly.

We recommend you have (2) people be the brains behind the planning during this stage. They will also help to plan this party and think about who you would like to have on your bachelor trip.

How Do You Set a Date for the Bachelor Party

After you’ve figured out who you want to invite to your bachelor party, you should make a text group chat, email chain, or even a Facebook group where you can gather all the people on your guest list.

The first thing you want to discuss is the date, so go ahead and figure out the schedule and availability of your guests. This includes weekends when they’re free and how long the trip can be.

Who Do You Invite to a Bachelor Party

Write down a few names, preferably with contact info such as phone numbers, social media usernames, & email addresses. The key to good planning is clear communication with everyone involved.

keep in mind that not everyone will be able to attend

A bachelor party is typically organized by the best man and other close friends of the groom. The guest list for a bachelor party typically includes the groom and his closest friends and family members, such as:

  • Groomsmen: The groom’s groomsmen are typically invited to the bachelor party.
  • Close friends: The groom’s close friends, whether they are at the wedding party or not, are usually invited to the bachelor party.
  • Family members: Some grooms choose to invite close family members, such as brothers or cousins, to the bachelor party.
  • Significant others: If the groom is comfortable with it and it’s allowed by the venue or the activities, the significant others of the guests can also be invited to the bachelor party.
  • Other acquaintances: Some grooms choose to invite other acquaintances, such as coworkers or friends from college, to the bachelor party.

Your number of guests will be determined by those in your bridal party that are close to you. Normally, the guest list will include the groomsmen, best man, close friends, and relatives or brothers, depending on taste.

How Much Should a Bachelor Party Cost

When you’ve set up the date or days when your bachelor party will take place, you should discuss the budget and figure out a price range that works for you and your guests. This budget will determine the possibilities for a destination.

Here are a few things to consider when determining the cost of a bachelor party:

  1. Location: A bachelor party in a major city or a popular vacation destination will likely cost more than one in a smaller town. The cost of accommodations, transportation, and activities will also vary depending on the location.
  2. Type of activities: The cost of the bachelor party will depend on the type of activities planned. A weekend trip to a beach or a ski resort will likely cost more than a night out in a nearby city. Activities such as golfing, spa treatments, and fine dining will also add to the cost.
  3. A number of people attending: The more people attending the bachelor party, the more the cost will be divided. However, if the groom wants to treat his friends or if the party is planned as a destination trip, the groom or the best man may choose to cover some or all of the costs.
  4. Budget: It’s important to set a budget for the bachelor party and stick to it.

According to theknot one in two attendees of both bachelor and bachelorette parties are willing to spend nearly $1,000 (or more!) on an upcoming event they’re attending, with 74% of male attendees and 66% of female attendees willing to spend more now that pandemic-related restrictions have loosened.

Where to Have a Bachelor Party

Just because you have your heart set on a specific location, doesn’t mean your guests can afford it. You got to be real with your expectations & everyone else. This is where a lot of disagreements happen at weddings.

keep it simple, or splurge on accommodations & activities

Now that you know when and how much you and your guests are willing to spend, you can look up destinations. Every state has different destination costs. The further across the country you travel the higher the budget should be.

Cheap Ideas for Outdoor Bachelor Parties:

  • hiking

  • camping

  • fishing

  • hunting

  • road trip

For example, if you plan a camping or fishing trip it will cost a lot less than a weekend in Las Vegas. An outdoor bachelor party should choose a state with beautiful scenery, national parks, and good places to be out and about.

Places to Host a Fun Bachelor Party:

  • nightclubs

  • party buses

  • bar hopping

  • events & concerts

  • big cities work best

Consult with the rest of your group & think about their personalities so everyone can have fun. Concerts are perfect for weekend getaways in new locations. This is great if the music is relatable to everyone in the group

Want to Save Money?

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Plan an Out-Of-State Bachelor Party

for road trips rent an RV, caravan,  or pick each other up on the way there

Three months in advance, you want to start planning how you’re going to get to your destination and where you’ll be staying. If you’re going to take a flight, make sure to take the same flight as the rest of your guests, or at least the same connecting flight. This will surely get everyone excited about the party.

Where to Stay?

  • hotels

  • vacation homes

  • cabins

  • campsites

  • rent an AirBnB

Depending on the activities you want, you must pick where you’re staying. For example, a hotel in a central location is perfect for the nightlife. At the same time, a vacation home or cabin will be better if you want a laid-back or outdoorsy experience.

Bachelor Party Itinerary

Okay, we know an itinerary might sound boring or not spontaneous enough. However, you want to plan out your activities for however long you’re staying at your destination. This will better manage time so that you can do everything you want.

draw an itinerary around two months before your bachelor party

Create a list with a few goals & things you want to do during your bachelor trip. You don’t want to get to your destination and not knowing where you want to go for drinks, what restaurants are good, where to get supplies, or if you’re going outdoors, not knowing where to camp and what areas to stay away from.

An itinerary will help you know what to expect. It also forces you to look deeper into your destination, which can help you discover new activities you might want to try. This is a must for traveling to locations you’re not familiar with.

Combine the Bachelor + Bachelorette Party

Now we don’t mean to have them be the same. Can you imagine the surprise of the bride and groom if they met randomly when out on the town?

how cool would it be to meet up for a little bit & then break off to go separate ways

This is a fun way to interact with each other and all the members of the bridal party. It is especially great for the bridesmaids and groomsmen to get to know each other.

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The Final Details

now everything is done, there are a few things to remember

One week ahead of your bachelor party, you should check in with the hotel, vacation home, or wherever you’re staying to confirm your check-in time and reservations and any other details and questions you might need to be answered.

Finally, the day before you go on to your bachelor party, you should check in on your guests to make sure everyone is ready, that they’ve got their boarding passes ready and that their luggage is all set. If you’re going on a road trip, you should make sure your tank is filled up and find out what routes your guests will be taking.

Founders Robert + Nicole Reno

With a combined (4) decades in the industry; we’ve trained hundreds, booked thousands, & partied with millions. Our first-hand experience allows us to empower others to succeed & be great… (read full bio)

Founders Robert + Nicole Reno

With a combined (4) decades in the industry; we’ve trained hundreds, booked thousands, & partied with millions. Our first-hand experience allows us to empower others to succeed & be great… (read full bio)

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