17 Commonly Left Out Wedding Details

It is a not-so-well guarded secret that wedding planning takes a lot of time (and nerves) to pull off. There are a lot of things to factor in during the process and it can be easy to forget some details. Don’t worry, it is common to stress out with all the projects you are trying to complete at once. However, this list could be a life saver if you overlooked anything during your wedding planning.

trust us these 17 tips will be worth it!

Everything seems like a giant blur when planning your wedding. However, this excitement can also make other things fade from your memory (like bringing some essentials on the big day). But not to worry because we have prepared a list of 17 commonly left-out wedding details that will help you stay vigilant and on track!

Average Read Time: 7 minutes

Cushion & Gratuity Budget

Your wedding will have so many details and expenses. You don’t want to be caught off guard, chances are you will be confronted with some hidden fees. Yeah we know, this doesn’t sound so pleasant. In fact, it can be frustrating if you are not prepared in advance. Avoid this like a pro by simply creating some cushion space in your budget.

we recommend setting aside 5% of the overall sum to cover any unpredicted fees.

When working with your wedding professionals, it is a super thoughtful gesture to tip them. Often times this courtesy gets neglected during the planning process. If you intend on tipping vendors, don’t forget to plan in advance. Most wedding pros have the mindset that tips are earned and not expected. Just remember that a little kindness goes a long way.

Creating a Day of Timeline

keep in mind things might not go according to schedule and that is okay

The wedding timeline is your game plan for the big day. There are two important aspects you should also include when making your wedding schedule. First, leave enough cushion time for events to flow without being late. For example, plan an extra 30 minutes and get ready in peace without rushing. Secondly, don’t forget to give the timeline to your vendors, venue, planner & anyone else involved.

Meals for Vendors

You will have wedding professionals working your reception for extended periods of time. This is can be very unpleasant if the venue has planned an exact number of meals for guests without considering your vendors staying during the event. They might not have the luxury to leave and take a break. Don’t forget to count them in your meals.

Read our article on how to plan vendor meals

We think that feeding vendors is a commonly asked question. This topic is so important that we have an entire article dedicated to vendor meals. Feel free to checkout the link for more information. Get questions on how to best handle food with your hired wedding professionals.

Golden Hour Magic

Golden hour is the last hour of sunset. This is referred to as the best time for photos because this creates ideal lighting conditions. Have you ever seen a beautiful purple sunset? That is because the light reflects off particles close to the ground as the sun is setting on the horizon. The more particles it passes the more beautiful the sunset can be!

want golden hour magic… include it in your planning asap!

We bet that you are already looking forward to this part of the wedding photo session, and you keep visualizing it over and over in your head. Ahh, the romance! Remembering to research when the sun sets on your day and creating extra time for this can be challenging. Request photos during golden hour from your photographer, chances are they are already planning on shooting pictures during this time.

Wedding Party Transportation

If there is one thing you can predict with people is that they will be unpredictable. The larger your bridal party, the more likelihood you will be running behind schedule. You have to coordinate with your guests and everyone in your bridal party. How do you make sure everyone is on time?

tell everyone to be ready a half hour before they are needed so you have a buffer

If your budget allows it, wedding day transportation like a limo or party bus will keep you on time. It prevents problems caused by directions & vehicle issues. These situations can lead to your bridal party & guests running behind schedule. Another bonus is that you will all be together in the limo. This adds to the fun and memories you will create while in the limo.

Wedding Signage

Your main priority will be the wedding invitations. This is one of the main reasons your signage and other stationery may get left out. We’re talking about your welcoming sign, table numbers, signature drink menu and seating chart. Wedding signage helps you direct guest where to go & what to do. This is especially important if your venue has multiple rooms or you have special elements planned that need to be shared.

Wedding Lighting

The lighting will set the mood for your whole event. You will spend so much time giving attention to every detail. Your ambiance will be perfect when illuminated properly. This really helps to bring everything together. Browse available options like wireless uplighting, centerpiece pinspots, wedding monogram lighting & more.

Extra Stationary Items

keep extra stationary copies & scrapbook them as a wedding keepsake

While you are getting ready, the photographer will take some lovely wedding detail photos. It is important to bring extra copies and samples of your stationery (invitations, rsvp, save the dates, etc). This will also look great in your wedding video highlights as b-roll footage.

Wedding Day Breakfast

serve mimosas as a fun getting ready drink early in your day

Breakfast is the most important meal on the wedding day. So then why do so many couples skip it? We understand there is so much going on you might not be hungry. However, skipping breakfast can make you feel fatigued once 3pm rolls around. You will need your energy to get through the duration of your celebration. This is especially true during your ceremony when you have to stand for long periods of time.

Bridal Emergency Kit

This is something you should seriously consider organizing now. Also, set a reminder on your phone to bring it with you – YES, it is that important. You will need a comb, small mirror, lipstick, tweezers, sewing kit, safety pins, water and energy bars. These are just some of the things that shouldn’t be left behind. Tailor a kit that aligns with your needs. Think of where your wedding is being held (indoors/outdoors) and the weather you might experience.

Extra Copies of Speeches

remind those speaking to bring extra copies of their speech

Often both the couple and their guests come to the reception without their notes. If you are doing a thank you speech, then print out several copies for you and your partner. Don’t rely on a speech that is typed into your phone. Phones have smaller font sizes and can be hard to read under pressure. Also, what happens if you misplace your phone or leave it in the limo?

Getting Ready Cloths

take it a step further and have matching sneakers or funky striped socks

Your dress or suit will be on display in every photo you take. Also, there will be photos during the getting ready period. You will want to consider attire for this as well. Bring your robe or stylish t-shirts. We suggest you do anything to have some fun with your bridal party! Coordinate the look with all those who will be in pictures. This can even be one of your detail shots with your wedding photographer.

Wedding Rings & Marriage License

sometimes we are just too excited to notice the basic stuff

Okay you’re getting married, so you need rings and a license right? I (the editor of this article) will be totally transparent with you… My fiance and I forgot our marriage license & his wedding ring the day of our wedding! We had to run to city hall and a local jeweler hours before our ceremony! Prepare a list of things that you need to bring, the wedding rings and marriage license being a priority.

ID & Cash

Have you ever left your house before and remembered your phone was on the counter? That is the same way you will feel if you leave your wallet and ID behind on your wedding day. These are just 2 more things that you might forget the day of your wedding. Make sure you have your wallet and ID before you go to your wedding. You just never know when you will need it.

Family Heirlooms and Meaningful Details

something old something new something borrowed something blue

You might want to include a locket of your grandmother into your bouquet or wear a family heirloom. If they are of great meaning to you, then set a reminder to bring them. Besides physically wearing an item you can create a remembrance table with family photos and important items in your life.

Assign People to Help

this saves you money since most of your wedding planning cost will be labor

This one is vital if you aren’t working with a planner. Assign different roles to several people at least a week before the day. Those tasks can be someone taking care of the dress, another being in charge of collecting the gifts in one place, or someone to round up the guests for photos, etc. This is also a great way to multitask if you are planning a do it yourself wedding. You will be able to accomplish more with less vendors by utilizing your family & friends as a resource.

Another Pair of Shoes


Walking in heels the whole day will eventually get exhausting and that’s a fact. Remember to bring an extra pair of shoes that are comfortable. Plus, they will be excellent for dancing the night away! As a bonus have a basket of personalized flip flops by your dance floor for guest to change into once the dance floor opens.

It might seem unlikely to forget some of these wedding details. Trust us, we have seen it happen countless times. The key is to be prepared. Keep this checklist close and be absolutely sure nothing gets left out. Love this post? Then browse through more expert wedding articles for more handy tips and inspiration!

- XO Team Ship

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